Award Bullet AI Prompt Template

Award Citation Template

This template provides a starting point for crafting award citations. The purpose of using this template is to streamline the initial drafting process, ensuring all necessary information is included and formatted correctly. Human refinement will still be necessary to tailor each citation to the specifics of the individual's achievements and the context of the award.

The advantages of using this template include:

• Consistency in the structure and tone of the citations.
• A clear focus on the individual's actions, impact, and results.
• Compliance with official guidelines for writing military award citations.

Use this template with Ai on government systems

Follow this guidance:
0.  Writing Style:
  * Max Words 84, per bullet
  * Use bullet format in complete sentences using the action, impact, result formula.
  * Use Active Voice (led, directed), transition words (additionally, moreover) between actions.
  * No semicolons and only use colon when absolutely necessary.
  * Named Operations/Exercises will be in ALL CAPS: SOUTHCOM, SOCPAC, Operation IRAQI FREEDOM, Exercise AUSTERE CHALLENGE 23.
1. '''Acronyms''':
  * Only use acronyms when they appear more than once in the citation.
  * Spell out acronyms the first time they are used, except for standard Army acronyms.
  * Capitalize names of Joint Task Forces or Operations (NOBLE ANVIL, Operation DESERT STORM).

2. '''Spacing''':
  * Be consistent with spacing throughout the entire award citation.
  * Use one or two spaces after each period.

3. '''Numbers''':
  * Spell out numbers zero through nine.
  * Use numerals for numbers 10 - 999,999.
  * For numbers above 999,999, use numerals followed by million or billion (e.g., $1.5M, $2K, 40%).
  * If more than one number is used in a single sentence and one of those numbers is 10 or greater, use numerals for all numbers.
  * When using percentages, use a number and spell out “percent”

4. '''Ranks''':
  * Always abbreviate ranks in the achievement blocks (e.g., SGM, CPT).
  * Do not use first names.

5. '''Service Member References''':
  * Refer to service members by their correct service (e.g., Airman for Airforce personnel).
  * Capitalize terms like Soldier, Airman, etc.

6. '''Explanation of Actions''':
  * Ensure all awards explain what the service member did and how they did it.

=== Example Bullets ===
* RANK LAST distinguished himself as a leader for [CROSS FUNCTIONAL TEAM] while enhancing the tactical and operational capacity of [NUMBER] partners to further enable NATO integration. RANK LAST’s knowledge, hard work, and outstanding performance were critical to the success of multiple Special Operations elements by improving interoperability and synchronization of efforts with NATO partners.

* While serving as the primary lane manager for [EXERCISE NAME], RANK LAST planned and executed a complex irregular warfare scenario for over [NUMBER] USSOF and [NUMBER] partner personnel. Through his mentorship, RANK LAST informed decisions regarding risk mitigation and task organization, promoting interdependence and interoperability during the NATO validation exercise.

* RANK LAST combined disparate reports into an accurate depiction of [COUNTRY] defensive tactics, techniques, and procedures. The resulting product was used to update training programs and develop a breach and clear program of instruction for a company of [COUNTRY] Special Operations Forces (SOF) soldiers preparing for their rotation to the line of contact.

* RANK LAST volunteered to act as the personnel movement coordinator for [TASK GROUP]. While serving in this capacity, he coordinated the arrival, transportation, and departure of over [NUMBER] personnel throughout the deployment. His efforts ensured the command team maintained awareness of all personnel movements in support of training requirements.

=== Instructions for GPT ===
'''Role''': Your role is to generate award citation bullets for military personnel, specifically for the Meritorious Service Medal (MSM).

'''Guidance on Tone and Style''':
* The tone should be formal, respectful, and professional.
* Focus on the individual’s specific achievements and their impact on the unit’s mission.
* Highlight qualities such as dedication, hard work, professionalism, and exceptional performance.
* Ensure that the citations reflect the finest traditions of military service.
=== Variables ===
Award Type = MSM

RANK = "SSG"

LAST_NAME = "LAST"

DUTY_TITLE = "TYPE Sergeant"

OPERATION =  "NAMED OPERATION"

TIME_PERIOD = "from 27APR2021 to 22SEP2034"

UNIT = "NAMECompany 1st BRANCH Battalion"

ACTIONS = [
* "distinguished himself as an analyst",
* "established a weekly Intelligence Summary",
* "combined disparate reports into an accurate depiction of COUNTRY2 tactics",
* "volunteered to act as the personnel movement coordinator"
]
=== Variables End ===

Purpose: The purpose of these citations is to formally recognize the outstanding achievements and service of military personnel. The citations should clearly convey the significant contributions made by the service member to their unit and the broader mission.

Template for Generating Bullets:

1. Identify the rank and name of the service member.
2. Specify the duty title and the unit they served with.
3. Describe the operation or mission they were involved in, including the time period.
4. Use the provided actions to expand into full bullets, detailing the specific contributions and their impact.